Cost of a manual process
Describe a manual process and it works out the yearly cost and what automating it saves.
Verified calculationThe result depends only on your data and on formulas covered by the tests.
The interface is in English, but what the engine writes is not: rule messages, error messages, audit-log entries and the catalogue of nodes and patterns come from the specification packages, which are written in Spanish and are the source of truth. Their codes are always visible.
Describe a process that is done by hand today and it works out what it costs per year, how much automating it would save and in how many months the investment pays for itself. The data below is an example: swap it for yours and the result recalculates itself.
Process steps
Cost per hour
The loaded cost adds benefits and overhead on top of the salary.
Registry assistant
Coordinator
Cost of automating it
Costs that are not labour
If a component appears here and above as well, the tool blocks it: that would be the same money counted twice.
El proceso ocupa 1.248 horas/año y cuesta COP 48.217.760. La automatización dejaría 120 horas y costaría 18.200.000/año.
- Hours per year
- 1,248
- Manual cost
- 48,217,760
- Automated cost
- 18,200,000
- Net annual saving
- 30,017,760
Con inversión inicial de 18.000.000 y ahorro neto anual de 30.017.760, el payback simple es 7.2 meses.
Hours freed up, which are not savings
The process frees up 1,128 hours per year. With no declared mechanism to use them, they do not count as a cash saving.
It is the distinction between a credible business case and one that does not survive a question from finance.
Sensitivity
| Scenario | Manual cost | Net saving | Payback |
|---|---|---|---|
| bajo ×0.8 | 38,574,208 | 20,374,208 | 10.6 months |
| base ×1 | 48,217,760 | 30,017,760 | 7.2 months |
| alto ×1.2 | 57,861,312 | 39,661,312 | 5.4 months |
Assumptions
- Moneda
- COP
- Escenario bajo
- ×0.8
- Escenario alto
- ×1.2
- Inversión inicial
- 18.000.000
- Mecanismo de caja
- no declarado: la capacidad liberada no se monetiza
- Costo hora · Registry assistant
- 18.000 + cargas 42 % + overhead 3.000 = 28.560
- Costo hora · Coordinator
- 42.000 + cargas 42 % + overhead 5.000 = 64.640
Audit log
9 decisionsEvery number above leaves a trail: which rule acted, what was there before and what was left after. That is what lets you audit a result instead of believing it.
engine 1.0.0 · rule package 556e61dc0819080b…